Students, parents, teachers, and administrative decision-makers are the key participants when it comes to coaching institutes. Here’s how the Institute management software can benefit these stakeholders.
A SINGLE DASHBOARD WITH INSIGHTS FROM MULTIPLE LOCATIONS
The administrative team, managing coaching institutes with branches at many locations, often find it challenging to keep track of insights. Students’ performance, absenteeism percentage, feedback on teachers, fees management, and infrastructure-related issues are some of the areas that need constant monitoring.
The Warals institute management software offers a single dashboard for all the administrative work with a host of reporting features and granular controls.
To start with, role-based access to the system can be granted to teachers, guest lecturers, and administrative staff members working at various locations.
The software also promises to maintain the quality of education at the same levels with the help of a centralized syllabus manager. The software also facilitates the act of checking up on students by the higher management as they can quite easily check the performance of every student. They can set parameters and track the progress of some students for improvements.
The homework distribution process and conduction of online assignments, as well as declaring results, become easy as the software can easily integrate with the website, parent-students app, and forums. Administrators can also distribute e-books, PDF files, and Podcast files via various channels like the coaching centre’s website, or forum. One can also look at it in this way that this distributes the workload as the centralized admin team can manage these features, and the teachers can give their 100 per cent time for teaching rather than balancing administrative tasks with educational ones.
What makes this software even more interesting is that the admin team can perform all these tasks from the head office or any other remote location, as per their geographical and timely conveniences.
DIGITALIZING THE ASSIGNMENT AND ITS EVALUATION PROCEDURE
To digitize education, one has to align the assessment means on a digital platform as well. With this software, that step can be achieved and here’s how.
Examination dates can be updated on the website, and also alerts can be sent to parents for better communication regarding assessment measures.
The chances of human errors in the exam procedure can be reduced as manual administrative procedures performed on an automated basis. The institute management software integrated with online exam platforms to automate the complicated and time-consuming task of grading, evaluating assignments.
Online tests and assignments can be evaluated within seconds. Results and grades can be emailed or updated on parents’ apps along with the lecturer’s extra remarks.
HANDLING INQUIRIES
Handling queries is one of the most critical functions of any educational institution. Automation can prove to be the best alternative to appointing a dedicated receptionist to go through online inquiry forms submitted on the coaching centre’s website.
The Institute management software can be integrated with the organization’s website. Data can be sorted out into leads or student inquiries can be forward to the relevant teams. It can also be programmed to generate and send promotional messages to prospects automatically.
HELPS IN ENSURING THE INSTITUTE REMAINS STUDENT-FRIENDLY
Coaching institutes need to ensure all their students get the best out of the coaching offered by the teachers. It is oblivious that students might have some questions, concerns but may not find it appropriate to ask the same during the lectures. Keeping them unresolved may impact the child’s exam performance and educational growth. Besides, it may also hamper with the intention behind joining a coaching class.
Institute management software helps in grievance management, conducting surveys, and allows parents as well as students to give regular feedback for sessions. Solutions from developers like Warals Technology enable parents and students to file a grievance and get a ticket number for the same. The software automatically assigns the form to the relevant department and sends notifications to stakeholders for getting it resolved on time.
Surveys and links to feedback forms can also be sent to students, parents via email, institution’s application, and text messages.
Fee reminders can be sent to the parents with reference links for online payment options. The step can help in avoiding embarrassment for students.
MANAGING ADMINISTRATIVE DATA
Maintaining necessary details, including attendance and academic records, for every student is mandatory for institutes. Plus, there are other details like municipal certifications, yearly fire-safety audit details, taxation, and educational board evaluation reports to be maintained. Total working hours’ of teachers, guest lecturers can be stored for payroll purposes. And, of course, the most crucial record-keeping activity is maintaining the fees related data.
Until the last decade, a lot of human resources were required for these tasks. School management software solutions were meant for large organizations, and coaching institutions were unable to afford them. These days, dedicated institute management solutions can be modified to cater to small and large institutions.
There is a lot of sameness in the functioning of a school and a coaching class. But, the latter has to be more students centric. If you are searching for a software solution vendor to design and develop a coaching institute management solution, you should consider discussing your project with Warals Technology. Our team of engineers has developed web software for several small and large educational institutions.
